Privacy Policy

Effective October 19, 2026

This policy explains how Kada Construction LLC (“Kada”, “we”, “us”) collects, uses, shares and protects information through our website at kada.llc and through Kada PM, our project management application at kada.llc/pm. Kada PM is an internal tool for Kada staff and for project participants Kada invites, such as owners, consultants and subcontractors.

1. Information we collect

On kada.llc

The website does not use cookies, analytics or advertising trackers, and it has no forms. If you email us, we receive what you send. Like any website, our hosting provider (Google Firebase Hosting) processes standard request data such as your IP address and browser type to serve and secure the site. The site loads fonts from Google Fonts, which also receives that request data.

In Kada PM

• Account information. When you sign in with Google, we receive your name, email address and profile picture. If you sign in with an email and password, we receive your email address. We use this to identify you and to control what you can access.
• Project information you or your colleagues enter. Records such as tasks, RFIs, submittals, daily reports, photos, drawings, budgets, invoices and comments, together with who made each change and when.
• Google user data, only for features you choose to connect. Described in section 2.
• Technical data. Basic logs our servers keep to run, secure and troubleshoot the service.

2. Google user data

Some Kada PM features work with your Google account. Kada PM accesses this data only after you, or Kada's Google Workspace administrator for Kada staff accounts, grant the permission, and only to provide the feature you use.

• Gmail (read). Email research reads messages in your mailbox to answer your questions, after you connect it.
• Gmail (drafts and sending). The assistant can prepare email drafts for your review. Follow-up messages you review and approve can be sent from Kada's shared mailbox, bot@kada.llc, which identifies the staff member who requested them.
• Google Drive. Drive research searches and reads files your Google account can already access, including shared drives. If you enable Drive actions, Kada PM can create text documents, rename files and move files into permitted folders. You review each Drive change before it is applied.
• Google Calendar. After you connect it, the assistant can read events on your primary calendar, check availability that Google lets your account see, and create, update or cancel non-recurring meetings you organize. You review the details before any meeting is created or changed.
• Google Chat. If you enable it, Kada PM can list your Chat spaces, read messages available to your account, and post a message you have reviewed.

Google's own file and mailbox permissions always apply to the person asking: connecting your account never gives you access to someone else's mail or files.

Limited Use. Kada PM's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular, we:

• use Google user data only to provide and improve the user-facing features described above;
• do not sell Google user data, or use or transfer it for advertising, credit-worthiness or lending decisions;
• do not use Google user data to develop, improve or train generalized artificial intelligence or machine learning models;
• do not let people read Google user data unless you ask us to, it is needed for security or to comply with law, or it has been aggregated and anonymized for internal operations.

3. How we use information

• To run Kada PM: show and save project records, route tasks and approvals, and send notifications and follow-ups you request.
• To answer your questions in the Kada PM assistant. The question, together with the email or document content it needs, is sent to an AI model provider (Google Gemini, or Anthropic for the Kada Agent Team) to generate the answer.
• To keep the service secure, prevent misuse, and fix problems.
• To meet legal, contractual and record-keeping obligations of Kada's construction and development projects.

4. How we share information

We do not sell personal information. We share it only as follows:

• Within a project. Project records are visible to the Kada staff and invited participants who have access to that project, according to their role.
• Service providers that run Kada PM for us. Google (Firebase and Google Cloud hosting, database, storage and authentication; Gemini), Anthropic (AI model), Slack and WhatsApp (delivering follow-up messages you approve), and Smartsheet (project schedules and logs Kada keeps there). They process information on our behalf to provide their services.
• Messages you approve. When you send a follow-up to a project contact, the message and your name go to that contact by email, Slack or WhatsApp.
• Legal reasons. If required by law, to protect rights and safety, or as part of a business transfer, subject to this policy.

5. Storage and security

Kada PM data is stored with Google Cloud and Firebase. Access is limited by sign-in and by per-project roles. Google credentials used for Gmail, Drive, Calendar and Chat features are kept on our servers, never in your browser. Authorized Kada administrators can administer the backend.

6. Retention and deletion

We keep project records for as long as they are needed for the project and Kada's legal and business records. Assistant questions and answers, connection records and action receipts do not currently have an automatic deletion schedule.

• You can disconnect Gmail, Drive, Calendar or Chat in Kada PM at any time. This stops new access but does not erase information already returned or stored.
• You can also revoke Kada PM's access in your Google account at myaccount.google.com/permissions.
• To ask us to access, correct or delete your information, email ks@kada.llc. We will respond promptly, and delete what we can unless we must keep it by law or contract.

7. Children

Kada PM is a business tool and is not directed to anyone under 16.

8. Changes

When this policy changes, we will post the updated version on this page and update the effective date above.

9. Contact

Kada Construction LLC — ks@kada.llc. For general inquiries: info@kada.llc.